Company background

Established in 2020, Aube Projects is a holistic design and construction business specialising in uniquely designed commercial, residential, and fit-out projects. Their carefully considered design process is fundamental to the spaces they create, with a commitment to crafting environments that are visually captivating, functional, and tailored to client needs.

The Challenge

As a rapidly growing design and construction firm with 27 employees, Aube Projects faced increasing complexity in managing invoices across multiple commercial and residential projects. Invoice tracking had become fragmented across email inboxes, creating confusion between their contract administrators and project managers.

“When I joined nearly four years ago, the company was just beginning to implement Procore for project management,” explains Jess Morton, Office Administrator at Aube Projects. “For financial management, we were running all purchase ordering and invoicing through MYOB.”

The team needed a solution that would provide directors with clear visibility while ensuring accurate routing of financial information to the appropriate teams.

Aube implemented OneCore with its AP Processing module to create a centralised hub connecting Procore with their accounting software. The system automatically routes invoices to the appropriate contract administrators and project managers based on project assignment.

“Having that one place where you can drill down into each project and have everything integrate – as soon as an invoice is entered into OneCore, it goes straight to the right people – that’s what streamlines everything,” says Jess.

The solution has proven particularly valuable as invoice volume increased, eliminating confusion and ensuring proper financial allocation across all projects.

• Tripled contract administrator capacity without additional administrative overhead
• Eliminated manual invoice routing between teams with automatic assignment system
• Created a centralised hub for invoice notes and payment information
• Enabled seamless migration from MYOB to Xero without disruption
• Reduced invoice correction time with Advanced Tools feature

Jess emphasises that OneCore’s responsive support has been crucial to their success. “Support response time is typically within half an hour. If they don’t have the answer straight away, they’ll let you know they’re looking into it and follow up promptly.”

This support extends to proactively addressing potential issues: “They’ll flag whether a particular issue is happening across the board or is specific to our instance. They’re very thorough in getting to the root cause.”

As Aube continues to expand its operations across Adelaide and Kangaroo Island, the scalability of OneCore provides confidence that their financial workflows can keep pace with growth.

“OneCore has been quite easy and self-explanatory to use,” concludes Jess. “The dashboard is very handy for seeing if there’s anything flagged that hasn’t synced across. I would definitely recommend it to other construction companies, particularly for the AP Processing application that makes it really easy to implement or push invoices into the system.”

For Aube Projects, whose name represents “dawn” and embodies a fresh approach to design and construction, OneCore delivers that same innovative approach to financial clarity—creating a new dawn for their administrative workflows that matches the elegance of their architectural vision.