Company background

Vis Constructions, a specialist in commercial government and high-end residential projects, has transformed their financial operations through OneCore’s integration between their Procore project management and Xero accounting systems.

The Challenge

With over two decades in the construction industry, Vis Constructions had established themselves as specialists in commercial and government projects and high-end residential builds. Their growing reputation led to business expansion, but their Excel-based systems couldn’t scale efficiently with their success.

Before implementing an integrated solution, the company faced:

• Double-handling of financial data between systems

• Manual reconciliation of project costs

• Limited workflow definition between project and finance teams

• Growing administrative burden as project complexity increased

After implementing Procore for project management, Vis Constructions connected their system to Xero through OneCore, creating a seamless flow of financial information. The integration provided:

• Automated synchronisation of financial data between platforms

• Clear separation of responsibilities between project and finance teams

• Comprehensive dashboard for monitoring data flow

• Streamlined workflows that reduce administrative overhead

The most immediate impact has been the dramatic reduction in data processing time. “Before OneCore, we were essentially entering everything twice,” explains Michelle. “Now the data flows automatically between systems, cutting our processing time by half.”

This 50% reduction in data entry has allowed the finance team to:

• Focus on higher-value analysis rather than manual input
• Respond more quickly to project financial queries
• Reduce the risk of data entry errors
• Process larger volumes of transactions as the business grows

When questions arise, the OneCore support team provides immediate assistance.

“The chat support is incredibly responsive,” Michelle emphasises. “I’ve never had to wait long for help, and they’re always able to resolve my issues quickly.”

Recent examples of support responsiveness include:

• Immediate chat response to synchronisation issues

• Fixing a project naming problem that was causing duplicate entries

• Providing guidance on system workflows and best practices

• Resolving an issue reported just weeks before the interview

When questions arise, the OneCore support team provides immediate assistance.

“The chat support is incredibly responsive,” Michelle emphasises. “I’ve never had to wait long for help, and they’re always able to resolve my issues quickly.”

Recent examples of support responsiveness include:

• Immediate chat response to synchronisation issues
• Fixing a project naming problem that was causing duplicate entries
• Providing guidance on system workflows and best practices
• Resolving an issue reported just weeks before the interview

When I had an issue a couple of weeks ago, I just messaged them through the chat line and they got back to me straight away.That direct support is very helpful.

The finance team has established a routine of checking the OneCore dashboard daily to monitor data flow between systems. “I look at OneCore every day to see what errors have come up or what transactions have failed,” explains Michelle. “This helps us stay on top of any issues before they become problems.”

This proactive approach includes:

• Reviewing the past six months of transaction history
• Identifying and addressing any synchronisation issues
• Establishing protocols for handling exceptions
• Training team members on proper data entry procedures

While already seeing significant benefits, Vis Constructions recognises there’s even more potential in their OneCore implementation.

“We haven’t yet explored the payroll and timesheet features,” notes Michelle. “There’s clearly room to expand our usage and gain even more efficiency.”

The company has taken a measured approach:

• Mastering core financial integration functionality first
• Establishing solid protocols for data management
• Building confidence in the system
• Creating a foundation for future expansion of features

With their integrated financial systems firmly established, Vis Constructions is well-positioned for continued growth. The time savings and improved workflows provide a strong foundation for taking on larger, more complex projects while maintaining efficient operations.