Southcoast Construction

A New Zealand-based commercial construction company managing up to 50 projects at a time. 

Primary challenge

Handling multiple projects while ensuring to keep up with accurate data entry and reporting between finance and project teams.

OneCore solution

Integrating Procore and Xero to streamline job costing, materials, timesheets, and progress claims.

Key outcomes

• 1 full-time employee equivalent of time and cost savings 
• Improved budget management and retention payment planning 
• Minimised errors, such as transposed numbers
• Streamlined company-wide processes, increasing trust in the system

Company background

Southcoast Construction primarily works on commercial projects for the Ministry of Education, together with council, residential and commercial works. The company handles a large volume of projects simultaneously, which makes accurate and efficient data management essential to their success.

Challenges 

Before implementing OneCore, Southcoast Construction used Xero for accounting and Workflow Max for integration. Managing data entry between project and finance teams was a significant challenge, with double handling and potential for errors. With a requirement for more robust data reporting capabilities, they turned to the popular Procore as an alternative. 

Southcoast Construction’s decision to make the transition to Procore was cemented by Interfy’s OneCore integration. “Without OneCore to connect Procore to Xero, we wouldn’t have switched our platform. The integration supports job costing, materials, timesheets – it’s essential to our functionality,” said Gina.

OneCore made it easy to share data between Procore and Xero, which helped align cost codes and budgeting. The integration has streamlined numerous processes, including progress claims. It means that site managers can now handle project financials independently, while the accounts team only need to check on them.

Progress Claims: no more double handling

One of the primary benefits of the transition was no longer having to double handle progress claims.

Gina explained, “Project managers used to have to do claims in Excel, run a variation schedule, then enter the progress claim. Now it happens automatically and only needs to be approved.” This simplified process has saved the company valuable time and resources.

A valuable source of support

Gina highlighted Interfy’s exceptional customer support. “Instant support is one of their biggest strengths. Any new software needs learning and support, but they get back to us within the 30-60 minutes; outweighing any extra setup time required.”

 “Procore is constantly making changes, and Interfy keeps up – they know Procore products

Since implementing OneCore, Southcoast Construction has experienced substantial improvements in both efficiency and accuracy. 

The company now has a much clearer picture of its financial position at the end of each financial year, in part thanks to improved budget management and retention planning.

OneCore has also helped reduce staff requirements, saving the company the equivalent of one full-time staff member.

Additionally, they have almost eliminated any errors in transposing numbers, which could cause the company to lose money through incorrect expensing.

Overall, OneCore has streamlined processes company-wide, increasing trust in the system.

“We highly recommend Interfy and OneCore for their integrity, value for money, and exceptional customer support,” Gina concluded.